§ 3.08.060. Professional services.

Professional services may include, but not be limited to, architectural, engineering, testing, land surveying, appraising, environmental, planning, financial, economic, accounting, legal, development processing, waste management, governmental operations, special studies, construction project management and other related services.

A.

Process. The requesting department head shall prepare a request for proposal (RFP), and request for qualifications which shall then be sent to the appropriate professional service firms. The RFP shall include a description of the project and a scope of work to be performed. As a rule, proposals from a minimum of prospective firms shall be solicited. However, this requirement may be waived by the city manager depending upon the nature of the services to be provided.

B.

The department shall review all proposals received. The general selection criteria for determining which firm is to be selected include:

1.

Qualifications;

2.

The firm's experience with similar projects;

3.

Schedule of completion;

4.

Lastly, price, unless excluded by state or federal law.

C.

Based on the results of the initial screening process, the top firms may be invited to present their qualifications. Based upon their qualifications and presentations, the city shall rank order the firms. The city may negotiate the price, terms and conditions of the project with the top firm. The city also reserves the right to negotiate with another top-ranked firm if an agreement cannot be reached with the number one ranked firm.

D.

Once the firm is selected, the contract shall be forwarded to the city attorney for review.

E.

A staff report with recommendations shall be presented to the city manager, who will then present the matter to the city council as a regular agenda item. All contracts in excess of thirty-five thousand dollars shall require the city council's approval.

F.

The city clerk shall retain the original contract. The finance department shall encumber the amount against the budget.

(Ord. 1146 § 1(part), 2006).